Writing a letter to someone you do not know can be quite a task. If you’re looking for the name of a job contact, you might say something like “Hi! I’m applying for the marketing manager position and I’d like to personalize my cover letter. Could you tell me who’s responsible for talent acquisition for that job?” 2 Using the format for a to whom it may concern letter given in this article will enable you. (E.g., Dear Hiring Manager, Dear Admissions Department.) If you can’t find an individual’s name, you can expand a bit and reference the person’s role or a specific department, instead. Sometimes, researching a contact name isn’t the best use of your time. A hiring manager, for example, doesn’t spend more than a few minutes looking at a resume, so the fact that your cover letter lacks personalization is probably not going to register as a red flag. At least you addressed the right department. Spend your time writing an amazing cover letter instead. If you’re not reaching out to an individual, or if your message could be seen by a number of people, you can’t go wrong with a simple hello. To Whom It May Concern Letter Format Word. Keep in mind that Hello and Greetings are slightly more casual than the other options we’ve listed, so they may not be the best option for things like cover letters or other formal business correspondence. To whom it may concern letter format word: To whom it may concern is the commonly used heading which you may have seen in multiple formal letters. When is it okay to use To Whom It May Concern? Now the question is why do we use this heading Why can’t we specify a person or authority name. Let’s say you’re writing a letter of recommendation for a colleague. He’s going to be making multiple copies to hand out at interviews, and those letters are meant to be seen by anyone interested in hiring him.
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